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20 May
Project Administrative Assistant
Brussels
The Project Administrative Assistant is part of the Pool of Assistants of the Resources Management Unit (RMU) of the ICMPD Brussels Mission. The RMU is in responsible for the planning, budgeting and financial reporting of Brussels-based projects/projects in other regions as assigned, including MIgration EU eXpertise (MiEUX). MIEUX is a joint initiative funded by the European Union (EU) and implemented by the International Centre for Migration Policy Development (ICMPD). MIEUX strengthens the capacities of public authorities to better manage migration and mobility in all its dimensions through the provision of rapid, short-term and tailor-made peer-to-peer expertise assistance. The thematic areas of MIEUX are aligned to the four pillars of the Global Approach to Migration and Mobility (GAMM) the overarching framework of the EU external migration and asylum policy. MIEUX is a global initiative, providing peer-to-peer expertise to partner countries in Africa, Asia, Eastern Europe, Latin America and the Caribbean. For more information on MIEUX see: https://www.mieux-initiative.eu/

 

The Project Administrative Assistant supports the implementation of MIEUX's core processes (pre-implementation, implementation, knowledge management, communication, quality management, expert management). S/he implements administrative processes and provides support to implementation of activities in line with MIEUX's Standard Operating Procedures.

The Project Administrative Assistant prepares administrative documents and correspondence. S/he implements processes in support of recruitment and procurement actions in line with ICMPD rules and procedures and administers contracts. S/he processes payments and maintains project´s filing system. 

The Project Administrative Assistant provides support to the implementation of project activities. S/he organises project events and meetings being responsible for the logistical arrangements and DSA payments. S/he collects, compiles and organises inputs to meetings, project reports, presentations, communication materials and towards formulation of new projects.

The Project Administrative Administrative Assistant works under the supervision of the Head of the RMU contributing to a smooth and timely delivery of project activities under the project(s)'s work plan of the Brussels Mission and collaboratively with all members of project team(s) and the counterparts in ICMPD for implementation of the tasks.

Attachments
VA21P097V01_Job_Profile_Project_Administrative_Assistant_S1_Global_Initiatives_Brussels.pdf