Administrative Officer
Main Purpose
The Administrative Officer (AO-FO-TN), reporting to the HoO, manages the day-to-day administrative functions in the Field Office (FO-TN) (e.g. budgetary, financial, human resources including procurement and logistics, shared services (ICT and security) in accordance with ICMPD rules and procedures. Working closely with the HoO/RMO and in consultation with the Regional Office (RO) and relevant Headquarter (HQ) Units, s/he provides advice to project teams, and takes routine decisions on the administrative processes based on clearly established authority and corporate guidelines.
Role
The AO-FO-TN acts as the ICMPD Office Manager for the FO-TN and provides support to the opening, maintenance and closing of Field Offices. S/he acts as the internal security focal point for the FO-TN, ensuring implementation of safety and security management measures for premises, vehicles, operations and safety of employees, in alignment with ICMPD's Security Policy and Procedures. The AO-FO-TN coordinates the work of the local Programme/Project Assistants, planning and arranging administrative activities with the Portfolio Managers, Senior Project Managers (SPjMs) and Project Managers (PjMs), ensuring effective and timely delivery of administrative and shared services.