Job Opening Details

FUNCTION (Task Identity):

The Associate Project Officer supports the implementation of project activities. S/he contributes to organisation of project activities and administration of project inputs according to the approved project documentation, work plans and budgets, and in line with ICMPD´s rules and business processes.

The Associate Project Officer supports coordination of activities with partners, beneficiaries and other stakeholders as well as the organisation and monitoring of the work progress of project consultants and contractors, s/he collects inputs and follows up on deliverables.

The Associate Project Officer contributes to the formulation of substantive project outputs and content and to the implementation of project communications activities. S/he prepares inputs to drafts of new initiatives and donor and other substantive reports.

The Associate Project Officer performs the project related tasks, as well as contributes to a smooth and timely delivery of project activities under the project(s)'s work plan and collaboratively with all members of the project team(s) and the counterparts in ICMPD for implementation of the tasks. S/he collaborates with project assistant(s) for implementation of administrative activities.

TASKS AND RESPONSIBILITIES (per Job Component):

1. Implementation of project activities:

• Contribute to the timely accomplishment of project outputs in the assigned field of work by organising, coordinating and implementing project activities.  
• Support day-to-day planning and the follow-up with partners and stakeholders on implementation of project activities.
• Support mobilisation of experts, goods and services, capacity building and grants schemes, including preparation of inputs to Terms of References and specifications and follow up on recruitment and contracting process. 
• Support coordination of experts, consultants and contractors' work. Follow up on processes and work deliverables.
• Contribute to preparation of substantive inputs to project events such as speeches and presentations and provide support to the organisation of events, meetings, workshops and other activities.
• Draft inputs to project correspondence.

2. Project administration and compliance:

• Implement administrative activities and processes in accordance with ICMPD rules and established business processes.
• Support management of expert and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule.
• Maintain project documentation electronically and on physical file.

3. Project content:

• Support the formulation of analytical and substantive project inputs. Compile information and documentation and draft inputs.
• Prepare inputs to briefs, background papers, presentations, speeches.
• Conduct desk research, collect and analyse information and prepare documents.
• Edit and proof-read documents.
• Compile materials and inputs for communications activities.
• Support in the dissemination of project content through various channels.
• Update project contacts database.
• Provide inputs to new project proposals, work plans and budgets.