The Administrative Assistant supports the management of administrative and financial activities and the provision of shared services in the ICMPD Project Office.
Working under coordination and guidance of the Project Officers - Country Coordination - for the respective country and under the overall supervision of the Senior Project Manager – BOMCA 10 Region demonstrating a strong client- and results-orientation, the Administrative Assistant carries out tasks for provision of shared services as well as management of shared assets and infrastructure to the ICMPD projects in the country. S/he implements administrative and financial processes according to ICMPD rules and procedures.
Initiating processes in the SAP, the Administrative Assistant inputs data and controls the quality of the supporting documents. S/he assists in implementing operations controls in ICMPD´s key business processes in procurement, travel, recruitment of project staff and experts and payments within the ICMPD Office.
The Administrative Assistant compiles data and prepares accurate and timely reports for financial and administrative activities. S/he deals with payments in cash and from bank account and the VAT reimbursement process (if applicable) ensuring correctness of supporting documentation.