Functions / Key Results Expected

• Support the implementation of project activities in accordance with the work plan and support the formulation of proposals and documents for new projects.
• Draft routine correspondence, format reports, technical documents, communication and other material in accordance with standard ICMPD operating procedures.
• Prepare inputs to implementation processes such as recruitment of experts, procurement and contracting. Prepare vacancy notices, organise expert travel. Administer contracts with service providers, interpreters and experts. Monitor payment schedules and implement payments.
• Make arrangements for internal/external meetings and other events, including the logistics, preparation of invitation letters, compilation and distribution of working documents and other materials. Organise meeting facilities and accommodation, social programme, catering, audio-visual equipment and logistics for arrivals and departures.
• Make visa, travel and hotel arrangements, prepare travel authorizations/claims for the supervisor(s) and/or participants and compile, calculate and prepare cost estimates.​
  
• Make calculations for DSA and implement DSA payments in cash.
• Process payments in SAP.
• Take and prepare minutes and/or notes of internal meetings.
• Update and maintain information databases, such as mailing lists, document tracking systems and management reporting systems on the status and completion of work plans