ORGANISATIONAL SETTING:

Border Management Programme in Central Asia (BOMCA) Phase 10 (further referred as project) aims to enhance security, stability and sustainable growth in the region, as well as support cross-border cooperation and improve living conditions for people living in the border areas of Central Asia.  Thematically, the project covers four components: institutional development of border management agencies, improvement of detection capacities, trade facilitation and improvement of cross-border cooperation. Geographically, the project covers five countries in the region (Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan and Uzbekistan) and has a total budget of 21.65 M EUR.

The project is funded by the European Union and implemented by a consortium of the border management agencies of the selected EU MSs and ICMPD, led by the State Border Guard of Latvia. Thematic component leaders are based in the respective EU MSs and ICMPD HQ. The BOMCA Secretariat, located in ICMPD HQ in Vienna, is fully responsible for financial, administrative and technical management of the project. Regional structure of the programme consists of the Regional Office in Bishkek (Kyrgyzstan), and Country Offices for Kazakhstan (Astana), Kyrgyzstan (Bishkek), Tajikistan (Dushanbe), Turkmenistan (Ashgabat) and Uzbekistan (Tashkent).

The Administrative Assistant implements administrative processes and provides support to implementation of activities of the project in the country of operation.

FUNCTION (Task Identity):

The Administrative Assistant supports the management of administrative and financial activities and the provision of shared services in the ICMPD Project Office.

Working under coordination and guidance of the Project Officers - Country Coordination - for the respective country and under the overall supervision of the Senior Project Manager – BOMCA 10 Region  demonstrating a strong client- and results-orientation, the Administrative Assistant carries out tasks for provision of shared services as well as management of shared assets and infrastructure to the ICMPD projects in the country. S/he implements administrative and financial processes according to ICMPD rules and procedures.

Initiating processes in the SAP, the Administrative Assistant inputs data and controls the quality of the supporting documents. S/he assists in implementing operations controls in ICMPD´s key business processes in procurement, travel, recruitment of project staff and experts and payments within the ICMPD Office.

The Administrative Assistant compiles data and prepares accurate and timely reports for financial and administrative activities. S/he deals with payments in cash and from bank account and the VAT reimbursement process (if applicable) ensuring correctness of supporting documentation.​